Executive Administrative Assistant

At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores—TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family—a Fortune 100 company and the world’s leading off-price retailer. 

Job Description:

Executive Administrative Assistant

The Opportunity: Contribute To The Growth Of Your Career. 

The Executive Administrative Assistant will support the EVP Chief Operating Officer of TJX Digital in the Framingham Office. This position is hybrid in office and requires office days that align with the Executive. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices.  Independently ensures office systems and divisional procedures, policies and practices are administered effectively.  Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality.  

Who We Are Looking For: You!

• Schedules and maintains multiple calendars of appointments and meetings.
• Coordinates travel itineraries and process expenses.
• Responds to questions, requests, and research information.  Interfaces with a variety of customers on issues which are complex or of a confidential nature.  Involves appropriate Associates from other departments or divisions to resolve issues.  May provide functional guidance and training to other Associates within Division.
• Communicates pertinent information among appropriate departments.
• Involves appropriate Associates from other departments in the resolution of issues. 
• Analyses operating practices and creates/revises systems and procedures as necessary.
• Organizes and maintains files, record keeping systems, and office layout.
• Oversees and monitors administrative projects.  Performs other duties as required or directed.
• Organizes meetings (Catering, Booking Rooms, Follow up, etc.)
• Printing, organizing, and disseminating significant number of Reports on time
• Timekeeping
• Back-up Support to other Admins.
• Manages and administers various documents and spreadsheets
• Acts as Proxy for certain systems as needed
• Supports all meetings and sessions held in the home office
• Support training and conferences with prep and logistics needs
• Plans and participates in division initiatives such as Inclusion and Diversity and Team Building events.
• Completes special projects as assigned or directed  

Qualifications

• 10+ years of administrative assistant experience, including time supporting high level executives in a large corporate environment
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word.
• Superior communication and interpersonal skills with proven organizational and administrative.
• Able to effectively manage confidential and sensitive information.
• Must thrive in a very busy atmosphere.
• Proven success of juggling many things at one time and ability to shift gears and prioritize
• Change management skills and flexibility.
• Ability to focus and get the job done while avoiding distractions
• Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical.
• Strong ability to collaborate with and cover other Administrative Assistants
• Great at being resourceful and using relationships to problem solve

This position is hybrid requiring at least two days per week in the Framingham, MA office and is not open to remote.

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