BFT Administrative Assistant Sr.
Mass General Brigham · Boston-MA
What the posting says
Each fact was read from this posting and checked:Statedin the posting, quotedConflictsposted two ways, both shownNot mentionedwe looked; it is not there
- PayStated
- $20.84–$29.79 an hourAbout $43,347–$61,963 a year at 40 hours a week (derived, not posted)
- Employment typeStated
- Part time
- Work arrangementStated
- On-site
- ShiftStated
- day
Work Shift Day (United States of America)
from the posting - ExperienceStated
- 2-5 years
- EducationStated
- ['high school', 'associate degree']
Not mentioned in this posting
We read the whole posting. These are not in it. Not a no: ask the recruiter, in your own words.
- Visa sponsorshipNot mentioned
- The posting does not say
Requirements, each with its sentence from the posting
These are the employer’s words. The index does not judge whether you meet them.
- High school diploma or equivalentrequired
High School Diploma or Equivalent required
from the posting - Administrative experience in healthcare or executive supportrequired
Administrative experience, preferably in a healthcare or executive support role 3-5 years required
from the posting - Microsoft Office Suite proficiencyrequired
Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required
from the posting - Written communicationrequired
Excellent verbal and written communication skills, with the ability to interact professionally with executives
from the posting - Accuracy in document preparationrequired
High level of accuracy in preparing documents, managing schedules, and handling financial data
from the posting - Time managementrequired
Strong time management skills to handle competing priorities and meet tight deadlines
from the posting - Confidentiality and discretionrequired
ability to maintain strict confidentiality with sensitive information and exercise discretion
from the posting - Problem-solvingrequired
Strong problem-solving skills and organizational abilities to manage multiple high-priority tasks
from the posting - Associate's degree in Businesspreferred
Associate's Degree Business preferred
from the posting - Associate's degree in related fieldpreferred
Associate's Degree Related Field of Study preferred
from the posting - EMR or healthcare softwarepreferred
Familiarity with healthcare software or EMR systems is preferred
from the posting
Read the full posting as the employer wrote it
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
SummaryResponsible for providing high-level administrative support to hospital executives or department heads, managing complex schedules, handling confidential information, and coordinating departmental operations. This role involves advanced administrative tasks, including report generation, project coordination, and overseeing administrative processes. The position plays a key role in ensuring efficient office operations and supporting leadership in strategic initiatives.
Does this position require Patient Care? No
Essential Functions
Manage the schedules and calendars of hospital executives or department heads, arranging meetings, appointments, and travel while prioritizing time-sensitive tasks.
-Prepare, edit, and proofread reports, presentations, and correspondence for senior management, ensuring accuracy and professionalism.
-Assist in coordinating departmental projects, tracking progress, and ensuring deadlines are met while providing administrative support to project teams.
-Organize and coordinate meetings, including preparing agendas, scheduling, and handling logistics, as well as taking minutes and following up on action items.
-Handle sensitive information with the utmost confidentiality, including personnel records, financial data, and strategic plans.
-Oversee office operations, including supply management, equipment maintenance, and liaising with vendors to ensure smooth departmental functioning.
-Assist in budget preparation, monitoring expenditures, processing invoices, and ensuring alignment with departmental financial goals.
-Serve as the primary point of contact between department leaders and internal/external stakeholders.
-Identify and implement administrative process improvements to enhance efficiency and productivity within the department.
Qualifications
Education
High School Diploma or Equivalent required or Associate's Degree Business preferred or Associate's Degree Related Field of Study preferred
Can this role accept experience in lieu of a degree? Yes
Licenses and Credentials
Experience
Administrative experience, preferably in a healthcare or executive support role 3-5 years required
Knowledge, Skills and Abilities
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required. Familiarity with healthcare software or EMR systems is preferred.
- Excellent verbal and written communication skills, with the ability to interact professionally with executives, staff, and external partners.
- High level of accuracy in preparing documents, managing schedules, and handling financial data.
- Strong time management skills to handle competing priorities and meet tight deadlines in a fast-paced environment.
- Ability to maintain strict confidentiality with sensitive information and exercise discretion in handling executive communications.
- Strong problem-solving skills and organizational abilities to manage multiple high-priority tasks, ensure efficient office operations, and address administrative challenges.
Additional Job Details (if applicable)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$20.84 - $29.79/Hourly
Grade
4
EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
The posting text is reproduced as the employer wrote it; the index adds nothing to it.