Project Coordinator III - Supply Chain

We are so glad you are interested in joining Sutter Health!

Organization:

SHSO-Sutter Health System Office-Valley

Position Overview:

Creates and maintains standard project artifacts and helps support the execution of project activities. Coordinates activities and resources in support of one or more small to medium-sized project(s) that impact multiple departments, systems, work flows with medium to high risk, scope, size and complexity. Collaborates with project team to develop, maintain, and project manage aspects of a particular project(s). Develops and maintains project infrastructure in relation to tools, processes, and resources in conjunction with leadership. Works closely with other team members to collect and route information, and assists in managing project timelines and escalates as appropriate. Independently manage work plans for sub teams or workgroups within the context of more complex projects. Requires onsite presence a minimum of two days per week or more per business needs.

Job Description:

These Principal Accountabilities, Requirements and Qualifications are not exhaustive, but are merely the most descriptive of the current job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, staff changes, workload, or technical development).

JOB ACCOUNTABILITIES:

Documentation:
• Prepare project plans, risk assessments, review of materials, and other project materials.
• Track and document issues, risks, and/or project scope change management processes, run reports, and perform trending.
• Assist in project documentation management and status reporting.


Liaison & Communication:
• Oversee resource assignment and schedule maintenance.
• Perform demand capacity analysis.
• Work with implementation team and vendors in order to answer project questions.
• Assist in the development of the project training program and related materials.
• Communicate and disseminate project updates and information to other team members and project leaders.


Project Management:
• Develop and maintain project infrastructure.
• Ensure workspace is available and accessible to all team members.
• Communicate project deliverables and templates.
• Support project leads via concise project overviews during the discovery phase.
• Independently manage the work plans for sub teams or workgroups within the context of more complex projects, under the supervision of an assigned PM


Administrative Support:

• Schedule meetings, arrange for required rooms, materials, and supplies.
• Prepare agendas, take and distribute minutes.
• Report progress on items and assignments.



EDUCATION:

HS Diploma: High School or General Education Diploma (GED)

Other: College coursework in business, project management, math, economics, health care administration or equivalent education/experience

TYPICAL EXPERIENCE:

2 years recent relevant experience.

SKILLS AND KNOWLEDGE:
Working knowledge of general Project Management Book of Knowledge (PMOK) and project management methodologies and/or Sutter Health’s project methodology and project management methodology.

Thorough understanding of current trends and strategies in healthcare in relation to information services.

Intermediate experience with Microsoft Word, SharePoint, and Excel.

Demonstrated ability to maintain schedule within Project Server.

Prioritize assignments to complete work in a timely manner.

Work independently and identify potentially more effective methods of work operation.

Perform effectively in environments with frequent workload changes and competing demands.

Work as part of a team or collaborate with colleagues.

Establish and maintain cooperative working relationships with audiences across all areas and levels within Sutter Health as well as external organizations.

Job Shift:

Days

Schedule:

Full Time

Shift Hours:

8

Days of the Week:

Monday - Friday

Weekend Requirements:

As Needed

Benefits:

Yes

Unions:

No

Position Status:

Non-Exempt

Weekly Hours:

40

Employee Status:

Regular

Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans.

Pay Range is $38.55 to $57.83 / hour

The posted pay range is based on the position's primary work location. Candidates who reside and work outside of that location may be subject to a different pay range based on their work location. Candidate starting salaries consider multiple factors, including, but not limited to a candidate’s experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. Base pay is only one component of Sutter Health’s comprehensive total rewards program. Eligible positions also include a comprehensive benefits package.