Senior Administrative Assistant, Cardiovascular

Site: The Brigham and Women's Hospital, Inc.

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

Job Summary

BWH Cardiovascular | Hybrid | Monday–Friday, Full-Time

Take the next step in your administrative career while providing high-level executive support to cardiovascular physicians and leadership!

We are seeking an experienced, highly organized, and proactive Senior Administrative Assistant to join the Cardiovascular team at Brigham and Women's Hospital. In this role, you'll provide high-level administrative support to physicians, executives, and department leadership, helping manage complex schedules, coordinate priorities, and ensure efficient daily operations.

This position is ideal for someone who enjoys staying one step ahead, anticipating the needs of busy physicians and leaders, and managing competing priorities with confidence. You'll serve as a trusted administrative partner, coordinating calendars, travel arrangements, meetings, and special projects while helping leadership stay organized and focused on delivering exceptional cardiovascular care.

What You'll Do

- Provide high-level executive administrative support to cardiovascular physicians, executives, and department leadership, proactively anticipating scheduling needs and competing priorities.
- Manage complex physician and executive calendars, coordinating appointments, meetings, schedule changes, and time-sensitive commitments.
- Coordinate travel arrangements, including transportation, accommodations, itineraries, and related logistics.
- Anticipate upcoming deadlines, scheduling conflicts, and administrative needs, taking initiative to address issues before they arise.
- Serve as a primary point of contact between physicians, leadership, and internal and external stakeholders, ensuring timely and professional communication.
- Schedule and coordinate internal and external meetings, including room reservations, catering, agendas, meeting minutes, and follow-up activities.
- Prepare, review, edit, and format reports, presentations, correspondence, and other professional documents.
- Manage incoming and outgoing communications, including emails, phone calls, letters, and departmental announcements.
- Draft and distribute memos, meeting materials, and communications on behalf of physicians and leadership.
- Support special projects, departmental initiatives, and events by coordinating logistics, tracking timelines, and monitoring deadlines.
- Maintain organized electronic and physical filing systems to support accurate documentation and efficient information management.
- Oversee office supplies, coordinate equipment maintenance, and partner with IT to address technical support needs.
- Provide administrative guidance and support to junior team members, as needed.
- Collaborate with cardiovascular leadership and administrative colleagues to improve workflows and support efficient departmental operations.

 

• High school diploma or equivalent required.
• Associate's degree in Business Administration or a related field preferred.
• 5–7 years of experience in an administrative role required, preferably in a healthcare setting.
• 1–2 years of experience supporting senior-level staff or physicians preferred, particularly with executive calendar management, travel coordination, and proactive administrative support.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills with the ability to interact professionally with physicians, executives, and staff at all organizational levels.
• Strong organizational, multitasking, and time management skills with the ability to manage complex schedules and competing priorities.
• Shows initiative, responsiveness, and an ability to anticipate competing priorities.
• Ability to work independently with minimal supervision while maintaining accuracy and meeting deadlines.
• Excellent attention to detail, problem-solving skills, and sound judgment.
• Familiarity with hospital administrative processes and healthcare regulations.
• Professional demeanor and ability to build effective working relationships with physicians, leadership, colleagues, and external stakeholders.

 

Why Join Our Team?

• Comprehensive benefits, including medical, dental, and vision coverage.
• 403(b) retirement plan.
• Tuition reimbursement.
• Discounted MBTA pass and additional employee perks.
• Opportunity to advance your administrative career while providing direct support to cardiovascular physicians and leadership at Brigham and Women's Hospital.
• Develop specialized expertise in executive-level administrative support, complex calendar management, and travel coordination.
• Gain valuable experience supporting physician schedules, high-level meetings, departmental initiatives, and special projects.
• Collaborate with cardiovascular physicians, executives, clinical leaders, and multidisciplinary teams dedicated to delivering exceptional patient care.
• Strengthen your professional skills while serving as a trusted administrative partner in a dynamic academic healthcare environment.

You'll play an essential role in keeping cardiovascular physicians and leadership organized, prepared, and supported so they can focus on their clinical and departmental priorities. Join a collaborative team where your initiative, attention to detail, and ability to anticipate needs will make a meaningful impact every day!

 

Hybrid

 

45 Francis Street

 

40

 

Regular

 

Day (United States of America)

 

Pay Range

$20.84 - $29.79/Hourly

 

Grade

4

 

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

 

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

 

Mass General Brigham Competency Framework